Annual General Meeting: April 9, 2016

The P.E.I. Home and School Federation’s 63rd Annual General Meeting & Convention is scheduled for Saturday, April 9, 2016 at the Rodd Charlottetown Hotel, beginning at 8:45 a.m.  Plans are in place for a meeting with networking, sharing best practices, and new learning initiatives workshops in the afternoon for Home and School delegates.

Any parent, guardian, teacher, administrator or staff person at any PEIHSF member school is invited to the meeting with each member school appointing five (5) individuals to attend as voting delegates. Local Home and Schools are encouraged to pay registration fees, travel and accommodation (if applicable) expenses for their delegates to ensure there are fewer barriers to attending.

Ask your school secretary/admin assistant to post the meeting information in the March school newsletter, on the school websites, and spread the word on your Home and School Facebook, Twitter, blog and/or website. 

Please register your Home and School's delegates to ensure that your school is represented at this meeting. 


Click here to download:  2016 AGM & Convention Registration Form

Contact the office if you have further questions.

Draft Agenda

8:00-8:45 Registration / Pick up Kits / Visit Displays

8:45-11:00 Welcome – Peter Rukavina, President

Business Meeting: Parliamentarian: Marion Murphy

1. Adoption of Agenda 2016

2. Adoption of Minutes 2015

3. President’s Report

4. Adoption of Finance Report

5. Other Reports (Accepted as circulated)

6. Resolutions

10:00 Nutrition Break/View Displays - Provinces Lounge

7. Nominations Report/Elections

8. New Business

9. Adjournment of Business Meeting

11:00-12:00 Success Story Speed Dating (see below)

12:15-1:15 Luncheon – Georgian Room

  • The Honourable H. Frank Lewis, Lieutenant Governor
  • Greetings from guests
  • Award Presentations
  • Closing Remarks

1:30 - 3:00 Workshops

Success Story Speed Dating

We spend a lot of time around home and school tables talking about challenges and problems and frustrations. And yet we know, from our members’ annual reports, that there is much to celebrate – and to share – in the home and school family. This session will provide an opportunity to connect and share success stories on a wide range of topics, focused on what’s working in home and school at the local level. We’ll have 10 speed dating tables that groups can gather around for 10 minutes at a time.

Each table will have a facilitator and a note taker, and our goal will be to record as many success stories around that table’s theme as we can. We’ll focus only on the positive, the things that worked. The themes, which we’ve identified from Annual Reports submitted by local associations, will be:

  1. Increasing Transportation Safety
  2. Breakfast and Lunch Programs
  3. Influencing Education Policy
  4. Building Better Playgrounds
  5. Parent Leadership Grants
  6. Making our Schools Greener
  7. Fundraising
  8. Building Engagement in Home and School
  9. Engaging Volunteers
  10. Working with Our Principal

Afternoon Workshops

Workshopping Different Models for Education

Victorian Room, Rodd Charlottetown, 1:30 p.m. to 3:00 p.m.

You must pre-register for this workshop by Friday, April 1, 2016

An informal discussion about different ways of organizing teaching, learning, and assessment. The topics of class size and “classroom complexity” are ones that come up at almost every meeting of home and school members, generally in frustration and with a call for more money and more resources. In this informal workshop we’ll explore new models of arranging resources – teachers, students, buildings, money – that are used elsewhere to good effect. If we were starting with a blank slate, unconstrained by the status quo, how could we organize education differently and achieve better outcomes with the same resources? Would we arrange students into age-level grades? Would students go to the same school every day? Would we still organize the curriculum around traditional subjects? If you’re curious about how our schools work now, and how they could work in the future, please attend with an open mind, ready to listen and to share your ideas

Tour of Fab Lab Atlantic

University of PEI Campus, 1:30 p.m. to 2:30 p.m.

You must pre-register for this workshop by Friday, April 1, 2016

Fab Lab Atlantic, at the University of Prince Edward Island. is a digital design and fabrication laboratory that supports short term projects for: inventors, entrepreneurs, small and medium size business, the general public and partners of the School. 

Services the lab provides:

  • 3D Modelling
  • 3D Scanning
  • Additive Manufacturing Systems – 3D printing
  • Subtractive Manufacturing Systems –Routing
  • Laser cutting
  • Circuit prototyping


Five resolutions will be voted on at the Annual General Meeting. Members will receive the complete text of resolutions by post; they are also available online.

Please discuss and vote on these resolutions at your next home and school meeting: your voting delegates should reflect the opinions of the parents, guardians, teachers, administrators and staff in your school.

Nominations for the PEIHSF Board

The PEI Home and School Federation is the umbrella organization of home and schools across PEI, and is overseen by a volunteer board elected by delegates from member home and schools. Every year at the annual meeting elections are held for vacant positions on the board, and members are encouraged to nominate candidates who, in your opinion, have the necessary qualifications to do the work of the provincial Federation by March 31, 2016.  See 2015-2016 list of board members online.  A nomination form will be mailed with the AGM Registration Package to all member schools; the form is also available online.